Transfer QuickBooks to a New Computer [Guide]

Transferring QuickBooks from one system to another using the same license is not a big deal. There can be various reasons to transfer QuickBooks from one system to the other. But some people might think that transferring can lead to the loss of data and some unpredictable errors, but we recommend if you know the exact process of transferring QuickBooks to a new system, you can easily do so without any compromise to our data and the security of your data. In this article, we are going to talk about how you can transfer QuickBooks to a new computer in simple and easy steps. In case you still feel like you need any assistance, we can help you with it. 

Transfer QuickBooks to a New Computer (Overview)

Transferring QuickBooks to a new computer is a process where you transfer all the data of QuickBooks from one computer to another. This is helpful when you are upgrading your device and want to use QuickBooks on a new device. In order to transfer QuickBooks from one computer to another, first of all, tap on the “File” menu. After this, you will need to select the “Utilities” option and then tap on “Move QuickBooks to another computer”. 

Now select the on-screen instructions, connect the USB device, and wait for all the data to get transferred. Once all the data is copied to the USB device, connect the device to the new computer and transfer the data.

Requirements for transfer QuickBooks to another computer

A few things are required when transferring the QB desktop to the new system. So let’s have a look over specific points as follows:

1. After the installation is done, make sure to register for the software and make clear that the new system is connected to a stable internet connection.
2. Also, remove the QuickBooks desktop from the old system, but before doing that, you must create a backup of the QB company file.
3. You must ensure that the setup file and the QuickBooks software installation disk are saved on an external device.
4. Apart from this, the product registration details and the license are crucial.
5. The external storage device is another important thing that is required to save QuickBooks desktop files.
6. To hold the QuickBooks files, ensure that the USB flash drive has enough free space.

How to transfer QuickBooks from one computer to another using the Migrator Tool?

With the help of the migrator tool, the QuickBooks data could be easily transferred from one computer to another on the QuickBooks desktop. Now, let’s use the QuickBooks migrator tool, which allows the data to be smoothly moved to the new computer.

So some of the steps involved in this are as follows:

Setting up and using the migrator tool in QuickBooks

Here are the steps:

Step 1: Preparing the old computer

To do this, follow the steps given below:

• After connecting the USB drive to your old PC and launching QuickBooks, select “Files” > “Utilities” > “Transfer QuickBooks to a different computer.”
• Then, hit the “I am ready” option, and to protect your company files, set up a new password on the USB flash drive.
• Follow all the instructions to execute the copying of the files. 

Note: You must keep in mind that, depending on your file size, the duration of this process will depend.

Step 2: Setting up the new computer

To set up the new computer, follow the points given below:

• Onto the new system, plug the USB drive. Due to some security measures for Windows, a migrator tool must be launched manually.
• Locate and execute the Move_Quickbooks.bat file that is saved on the flash drive.
• Enter the unique password you generated, then let the tool do its thing.

Once the process is complete, the migrator tool will undergo self-detection to keep all other data intact. For better clarity, you can rename the files given in the old system.

To conclude, navigate to the help tab, click on the icon “Register QuickBooks,” and enter all your key details, such as your phone number, license number, and postal code, to complete the registration procedure.

Handling manual data transfer

Some information needs to be transferred manually as no automatic transfer of this information is done. So, to do this, follow the steps given below:

1. Uninstall Intuit on the old computer, where all the data is protected. Then, log in again on the new computer.
2. QuickBooks payment services and payroll data should be transferred manually by logging in to the new computer.
3. A manual transfer is also needed for multi-user setup information.
4. All the backups created manually also need to be manually copied.

Thus, the QuickBooks migrator tool makes it easy to transfer all the data on the QuickBooks desktop from an old computer to a new computer.

Requirements of migratory tool to transfer QuickBooks to a new computer

Some of the requirements for transferring QuickBooks to a new computer are given as follows:

• The new computer should have an active and stable internet connectivity.
• A lot of empty space should be available with the pen drive. Usually, around 150-200 MB of free space is required.

Manual Procedure to transfer QuickBooks desktop from old computer to new computer

The data in QuickBooks could be transferred from an old computer to a new system. So some of the steps involved in the process given above are as follows:

Step 1: Create a backup of the QuickBooks license and company file

• Creating a backup of QuickBooks product license and company files is the first step towards an external storage device.
• Next, install QuickBooks on the latest version of the new computer.

• Once you have installed it, download and restore the backup file to the new computer.
• After all this, remove the QuickBooks software from the system.

Step 2: Restoring the backup of the company files on the new system

To restore the backup file of QuickBooks, follow some of the steps given below:

• The new system must first be installed with QuickBooks. After this, input the storage device.
• Then open QuickBooks and move towards the file menu over there.
• Next, click on the open and restore company icon.
• Then click on the restore the backup copy option, and click on the next tab after hitting it.
• Hit the local backup icon and then move towards the backup file created in the old system.
• Finally, select a location in the new system and click the save tab to save the backup.

Conclusion

This was all about how to transfer QuickBooks from one system to the other system. If you want to know how can you use QuickBooks on more than one system, refer to our article. We believe all the steps that we have discussed are clear and easy to execute. You can reach us if you get stuck on any step or have any queries related to QuickBooks. We will be happy to help you.

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