Install & use QuickBooks on more than one Computer


Call us for instant help – We are available 24*7

quickbooks tool hub

QuickBooks users have this very common question in their mind- “can I install QuickBooks on multiple computers ?” The answer to this question might be different according to different people fortunately, the answer to the question is yes, you can use and install QuickBooks on more than one computer. It has been made mandatory by Intuit that if more than one user is using QuickBooks, you will need to register individually. If you, being a single user is using the Quickbooks on the other system using the same license, then you can install QuickBooks on more than one computer. One thing that you need to keep in mind is that if you are a QuickBooks pro, you will be able to use a maximum of five licenses and they come with a single license but if you are an enterprise user, then you will have ten licenses and can use up to 30. In this blog, we are going to talk about how can you install QuickBooks on more than one computer. We have mentioned the process in detail, but if you still feel the need for assistance, you can reach our support team and they will help you in resolving the issues.

Number of systems on which QuickBooks can be installed on

It depends on the conditions of the license that you are using for the software on how many computers can I install QuickBooks on. We have mentioned all the scenarios to make them more understood to you.

  • The point is that you have bought a license for a single user. If so, you will be able to use the QuickBooks on a maximum of two computers, with the fact that both the computer belongs to you only.
  • The other scenario is that you have bought a QuickBooks multi user license. In a basic multi-user pack, you can use the software on five different computers with five different users. As many users can use the QuickBooks software on the systems to which they have paid. 
  • The other scenario is that you can increase the number of users that can use the QuickBooks by buying the additional license. You can increase the number of users to a maximum of 30. You can update the license using the QuickBooks software only. The maximum number of users allowed also depends upon the version of the QuickBooks you are using.

The stepwise process to install QuickBooks on more than one computer

Download on your system

The first step in the process is to install the QuickBooks using the QuickBooks installation CD. When you will insert it into the system, it will take you to the installer. You will have to then start the installation process by selecting the .exe file in the folder of QuickBooks. In case you do not have a CD and want to download QuickBooks from the official website, you will have to select the .exe file from the downloaded folder. In the installation window, it will ask you to accept the terms and conditions, accept and move the other step.

Choose the installation type

The next step in the list is to select the type of installation. After you have accepted the terms and conditions and clicked on OK it will take you to a new window in which you will have to select the installation type from the list provided to you.

Sharing the QuickBooks

Now that you have chosen the type of installation, you have to choose the network options so that you can share the QuickBooks over the networks. For this, you will be required to choose the custom option rather than express. If it is already selected, move to the other step by clicking on the next tab.

how can i use quickbooks on more than one computer

Fill up your credentials

Now, the fourth step is to enter the product and the license number for the authorization of the product. You will have to look at the back of the CD cover to get the product number and license number if you opted for installation through the CD other than that if you have downloaded it from Intuit, you will get the credentials through email.

Read more - How to resolve QuickBooks POS invalid product number - Error 176109?

Set the network option

Now, this step is for users who have opted for custom options. When you will click on next, it will be different options, you will have to choose from the option list the most relevant option for you.

Set the installation path

The next step in the list is to set up the path for the installation. You can either choose the default path provided or you can opt for changing the installation location. If you have opted for changing, you will have to select the appropriate location from the browse option and click on it.

how to use quickbooks on more than one computer

Revise settings

Now that you have set up all the things, we recommend you go thoroughly with the setting you have made. Check the type of installation, the location, and everything.

Complete the process

After clicking ok in the previous step, now you will have to click on finish and wait for the software to install. Once the process is completed, you will have to start the QuickBooks software.

Read more - Resolving QuickBooks won't open or QuickBooks doesn't start error

Install the software on another system

Now, the last step is to repeat the whole procedure on each system on which you want to use the QuickBooks software. If you won’t install it on your system, you won’t be able to use it.

Get in touch with the experts

Despite being an easy process to install QuickBooks on more than one computer, a person with no technical knowledge can get stuck on some steps. We have tried to mention all the steps in a detailed manner to make them very understandable to you. We believe if you read the steps carefully, you will not face any errors while carrying out the process but if you do, you can get in touch with our professionals and they will help you with it.

Frequently Asked Questions (FAQs)

Q.1 – How to use QuickBooks on multiple computers at the same time?

Answer: Open the file locally on the original computer once the software has been installed and verified. In the File menu, click on the option Switch To Multi-User Mode. Users will be able to log in from other stations as soon as they share the local file location. Separate logins allow users to see each other’s edits.

Q.2 – How to install QuickBooks on a new computer?

  • Install QuickBooks on your new computer.
  • Make a backup copy of the company file on the old one.
  • If your backup is connected to your new computer, copy it to it with a flash drive or other external device.
  • Once the new PC is up and running, restore the backup.

Q.3 – Can I use QuickBooks on my laptop and desktop?

Answer: QuickBooks is a versatile accounting software that can be used on both laptops and desktop computers. However, there are a few things to keep in mind when using QuickBooks on different devices. 
  • First, it is important to make sure that QuickBooks is compatible with the operating system on your laptop or desktop. 
  • Second, you will need to install QuickBooks on each device separately. 
Once QuickBooks is installed, you can use the same account login on both devices; however, any changes made on one device will not be reflected on the other until the next time you sync QuickBooks. As long as you keep these simple tips in mind, you can use QuickBooks on any laptop or desktop computer. Q.4 – Can I log into QuickBooks from another computer? Answer: You can absolutely log into QuickBooks from another computer! All you need is the QuickBooks desktop software installed on both computers, and then you can sign in using your unique QuickBooks login.  Once you’re logged in, you’ll have access to all of your QuickBooks data, including your finances, customers, and transactions. To get started, simply open the QuickBooks desktop software on both computers and enter your login credentials. That’s all there is to it! You can now work on QuickBooks from either computer, wherever it’s most convenient for you.

Related Posts-