Convert Quickbooks Online to Desktop (Easy Steps)


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Quickbooks Online and Quickbooks are two different versions of the Quickbooks. Many people who use the online version may want to switch to the desktop version of Quickbooks. But they might be afraid that they might lose their data in the process of converting Quickbooks online to desktop. In this article, we are going to talk about how you can convert Quickbooks online to the desktop in a much simpler and easier way. This is a four steps process and we have mentioned all the steps you need to follow. Read this article till the end to know everything about how you can convert Quickbooks online to desktop. One thing that you need to keep in mind is that to carry out this process, you need to have some basic knowledge of technology. In case, you don’t have it, you can contact our support team to assist you.

Follow Steps Before you Convert QuickBooks Online to Desktop

Here is a list of all the requirements that you need to fulfil to convert the Quickbooks online to desktop.

  • The first point is the version of your web browser. Make sure that your web browser is up to date.
  • Make sure you care using the Quickbooks desktop 2004 or later. The version should be enterprise or premier or pro. If you are using Quickbooks version 2017 or earlier, its time to update it to the latest.
  • No other web browser than Internet Explorer will work for the conversion. Therefore, keep the internet explorer up to date.
  • Try to start the process as an admin or a master. If you have an accountant account, it can also work.
  • Without Active x, you won’t be able to carry out the conversion process. It needs to be present on the system.
  • The Internet Explorer in your system must be 32 bit, another version will lead to an error.

Steps to follow to convert Quickbooks Online to Desktop

Setup security setting in the web browser

  • Go to the explorer and run it as an administrator.
  • Once you have done, go to the internet option in the tool menu.
  • Now, you are required to add the trusted websites in the option.
  • You are required to add intuit as your trusted website.
  • Next, you will have to deselect the option for verification the option of protected mode.

Setup Quickbooks for export

  • Now, the first step is to launch the Quickbooks software but as an admin.
  • If you have not installed the Quickbooks desktop version on your system, you are required to download it first.
  • The next thing that you have to do is to else the file that is opened in your system.
  • Now, the last step is to keep the Quickbooks running without opening a company file.

Prepare the data for export

  • Go to the Quickbooks desktop version.
  • The next step is to then go to the Quickbooks online version and log in using the credentials.
  • After this, you are required to select the option to export the data.
  • Once done, you will be asked a reason for exporting to choose the reason for your choice.
  • Now, you will have to select the option to move the data to Quickbooks desktop.

convert quickbooks online to desktop

  • Next, two options will open up. Go to the downloaded option and then export the data.

convert quickbooks online to desktop version

  • You will be required to install Active x on your contact information and you will be notified when data is ready.

Finish the export

convert quickbooks online file to desktop

  • Now, you will have to again go to the Quickbooks online and then select the option to export data.
  • You are required to follow the same steps from 2-5 mentioned in the above step.
  • After this, you will have to download the exported data.
  • Now, go to the Quickbooks desktop. Make sure no other file is opened.
  • Next, you will have to download the data from Quickbooks online.
  • Select a folder to save the downloaded file.
  • Next, you are required to convert the downloaded file. Choose the option for the same
  • Wait till it is finished.
  • Verify if both the files are same.
  • The next step is to make sure that the files that you have exported have the same data or not. For this, you will be required to check the profit and loss. You are required to run the same file both in online mode as well as desktop mode.

If the files do not match, follow the steps mentioned below.

  • You are required to close the company file in your Quickbooks desktop.
  • Now, you will have to convert the file from online to the desktop again.
  • Now, you are again required to check the reports to make sure they are same.

We hope that after reading this article you will be able to convert Quickbooks online to desktop. The process of conversion is mentioned in a detailed manner. Although if you are stuck with any step or having any issue while the conversion, contact our support team.