QuickBooks Online vs Self Employed : Which Is Better?


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How do you determine which variant of QuickBooks is suitable for you – QuickBooks Online  vs QuickBooks Self-Employed? 

This can be very confusing for you as there are several alternatives available if you are going to upgrade your accounting system. It might be really difficult to choose which one is appropriate for you since they all offer so many variant features.

Well, you no need to worry anymore. In this article, we will discuss “QuickBooks online vs self employed” and thus, your confusion about which one to choose will be cleared out. Let us get started. 


What Do You Mean By QuickBooks?

One of the most powerful accounting programs for smaller firms and independent contractors is QuickBooks. For managing both personal and professional accounts, it offers top-notch instruments. Link your accounts directly to collect all the transaction information without manually inputting them using a user-friendly platform for monitoring revenue and spending. Using dynamic dashboards and illuminating reports, expense control is now simpler than ever. Immediate financial analysis is available to businesses, which allows them to make rational decisions that will enhance revenues.

QuickBooks Self Employed Vs QuickBooks Online

Well, QuickBooks offers two options. QuickBooks Online and QuickBooks Self Employed. In this section, let’s know briefly about both QuickBooks Online  and QuickBooks self employed . Keep reading to know more.

QuickBooks Self Employed

An online accounting tool called QuickBooks Self-Employed is available in the market. It enables small and medium enterprises to automate spending categorization, thereby rendering it simpler for them to keep tabs on costs associated with assets, travel, advertising, and insurance. Customers have the opportunity to share expenditure summaries and differentiate work from living purchases.

QuickBooks Online

For smaller firms to execute all of their regular accounting functions, there is a combination of accounting services termed QuickBooks Online. With the support of QuickBooks Online, small businesses can run their operations effectively without the need for a lot of staff, from creating invoices in QuickBooks to managing inventories.

Unique Features of QuickBooks Online Vs QuickBooks Self Employed

Here, we will explain to you the most unique features of both QuickBooks online vs self employed.

Features that are particular to QuickBooks Self-Employed.

QuickBooks self employed

QuickBooks Self-Employed is a self-employed version of QuickBooks used by people who don’t want to deal with the difficulties of a more complex accounting program. Because it fills a specific need, QuickBooks Self Employed enjoys large popularity. 

  • Maintaining receipts in order and cataloging them

The QBSE tools can greatly simplify your life if you are a self-employed bookkeeper. By including images of receipts with transactions, you may gather all your receipts together in one spot. That is immediate, automatic filing.

  • The control of transactions

You could input transactions into the application by integrating your savings accounts. Specify categories and rules, and the software will distribute them for you on autopilot.

  • Simplifies tax reporting

QuickBooks Self-Employed will regularly project your projected tax payments and remind you of deadlines. This application was developed with simple tax handling as a major design principle.

  • Simple monitoring and recordkeeping

You may examine projected numbers at any moment, such as the annual earnings. Along with your tax summary, the system will also provide profit and loss statements. A solopreneur frequently just requires the Profit & loss report, even though there aren’t too many statistics to perform as other accounting software. Only a tax professional would actually find the other reports produced valuable.

  • Maintains work and personal affairs apart without effort

It might get stressful to keep personal and business dealings separate, but it pays to do so if you want maximum tax efficiency.

This allows you to designate which trips correspond to each category in the mileage application. You can distinguish between commercial and personal transactions, which makes monitoring profit & loss simpler with the help of QuickBooks mileage tracker. Additionally, by simply entering your company bank account, you can guarantee that only corporate income is reflected on the business side.

Features that are particular to QuickBooks Online

With several useful features for small company organizations, QuickBooks Online is an advanced accounting software.

  • Enhanced migration technique.

To make it simple to create an account, the export operation automatically populates a user ID. A subsequent increase to 750,000 transactions has been made.

  • Improved client assistance.

The company has improved its customer service by acquiring specialist knowledge of QuickBooks and QuickBooks Purchases and trying to cut down on long waiting times.

  • Manages and generates invoices with ease.

Professional invoices may be designed and created with QBO, printed, and sent. It also enables you to maintain eyes on who pays you payment and whether you have been paid.

  • Deal with foreign monetary systems.

You can trade across several currencies and swap between them using real-time conversion rates due to this functionality, which daily schedules your foreign clientele simply.

Pricing of QuickBooks Self Employed Vs QuickBooks Online

Pricing of QuickBooks self employed

In this part of the article, let’s see about the pricing of “QuickBooks online self employed vs simple start”. 

  • QuickBooks Online

There are four price tiers available for QuickBooks Online. There are no yearly commitments necessary, and payments are done on a monthly basis. Plans can cost as much as $200 per month, with prices starting at $30. You have more users and features available to you with each tier. Before purchasing, sign up for a complimentary trial session to learn more about this subscription-based program.

  • QuickBooks Self-Employed

There are three pricing tiers for QuickBooks Self Employed. It runs from $15 to $35 each month. Every package comes with tracking of earnings and expenses, a smartphone app for tracking business miles, and billing data and maintain a QuickBooks balance sheet. Regardless of whether you want tax reports included and live tax advice from an enrolled agent, certified public accountant, or lawyer, the company’s prices vary.

Advantages and Disadvantages of QuickBooks Self Employed vs QuickBooks Online

Well, knowing about the advantages and disadvantages of both QuickBooks Self Employed Vs Online are really an essential part when you are in the phase to purchase one of them. This helps you to adapt the best for yourself. So, let’s discuss it. 

Advantages and Disadvantages of QuickBooks Self Employed 

  • Prices that are reasonable and frequently include temporary reductions.
  • With a straightforward user experience, it is simple to operate and available everywhere.
  • Full-service tax tools with much more advanced plans that are particularly developed for contract employees, consultants, as well as other self-employed professionals.
  • Every strategy contains built-in mileage monitoring, accessible on desktop and mobile.
  • Flexibility is not available because it is difficult to migrate to QuickBooks Online.
  • Seems to have little capabilities and doesn’t give comprehensive accounting or bookkeeping functions.
  • In comparison to rivals, there may be extra charges for some tax forms, and monthly costs might be expensive.

Advantages and Disadvantages of QuickBooks Online

  • Workflow is improved via customizable QuickBooks expense report.
  • Outperforms Expectations in User Interface
  • Adaptability is strengthened by current improvements.
  • Payroll Features in Detail assist with management.
  • Features of Practical Automation.
  • Integration of apps increases interoperability.
  • Expenditure for Upkeep and Feature Addition.
  • The policies of Intuit for data sharing might cause some issues.
  • Processing payments is harder than it needs to be.
  • The learning curve for QBO is greater than that of other accounting systems.
  • Absence of the possibility to go back to an earlier iteration.

QuickBooks Online vs Self Employed – Which Is Better?

QuickBooks online vs self employed

Well, we cannot directly choose anyone to be better. Both QuickBooks Self Employed and Online have their own advantages and disadvantages. Both QuickBooks Self Employed and QuickBooks Online are registered under the trademark Intuit.

It all depends upon you. To choose you can recall the benefits, pros and cons of the both. Accordingly, you can select the one which will be better for you.  Also, we would like to provide you some essentials that might lead you to choose the one easily. You can take this into account.

  • While many programs are simple to integrate with QuickBooks Online, the Self-Employed edition is not one of them.
  • QuickBooks Online is a preferable alternative if you anticipate that your company will expand into a bigger organization. Also, you should think about the fact that you cannot switch QuickBooks Self-Employed into any other version.
  • Although invoice customization is possible in QuickBooks Online, QuickBooks Self-Employed does not.


In a nutshell, we have given a full-fledged comparison between QuickBooks Online Vs Self Employed. With the above guide, you must become able to figure out what version of QuickBooks is most suited to you. Our guide consists of all the features, pros, and cons of each version. In the above guide, we have analyzed every version’s features one by one in a detailed manner. You must have got the idea of the above versions and must be able to know which one is best for you. If you still have any confusion, then you can connect us anytime.

Frequently Asked Questions 

Q.1: Are QuickBooks Self Employed and QuickBooks Online compatible?

QuickBooks Self-Employed transactions can be imported into other QuickBooks products such as QuickBooks Online Simple Start or QuickBooks Essentials, but you may need to download a .csv file for them. It is not possible to transfer data from QuickBooks Self Employed to another QuickBooks product automatically.

Q2: Does QuickBooks Online perform superior to QuickBooks Desktop?

QuickBooks Online is superior to QuickBooks Desktop if you want to use a cloud-based account on the system rather than a locally installed one. You really can use an internet-enabled device to access it from anywhere, which makes it simple to share your information with your accountant. The key benefit of QuickBooks online is that you can access it via any computer or mobile device. Unless you have a bookkeeper on-site, QuickBooks Desktop becomes a little harder for you to exchange your data with them. 

Q3: Which QuickBooks is the most productive for independent contractors?

Independent contractors and freelancers who do want assistance with federal income taxes should be using QuickBooks Self-Employed. The program is extremely user-friendly and provides excellent tax reduction tools.

Q4: Is QuickBooks Self Employed free to use?

The answer is no. A monthly fee is required to use QuickBooks Self Employed. The standard package is $15 per month; you may upgrade that to include Turbotax for $25 each month or Turbotax Live for $35 every month.

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