What is QuickBooks Mileage Tracker?
[full guide]


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Do you ever feel like you’re not getting the most out of your QuickBooks software? If so, you’re not alone. Thousands of businesses use QuickBooks each year, but many of them don’t realize all the different features and tools that are available to them. One such tool is the QuickBooks mileage tracker. Mileage tracking can be a huge time saver for businesses of all sizes, and it can help you keep track of important business expenses. But why is it so important? Let’s take a closer look.

Overview of QuickBooks Mileage Tracker

QuickBooks Mileage Tracker Overview

QuickBooks online mileage tracking allows you to keep track of miles/KM needed at the time of tax reduction or compensation. You can claim reimbursement for business expenses or deduct them from your taxes for each mile that you took to meet clients or run any transactions. With the tracking mileage in QuickBooks online, you can make sure that it has been recorded in actual time and you will get it back whenever you want it.

Features of QuickBooks Mileage Tracker

Listed below are some of the features of QuickBooks mileage tracking:-

QuickBooks Mileage Tracker Features

  1. Trip Classification: You can classify your trip as a personal or business one. It allows you to add trips that are not mentioned in your record and can ask for repayment from clients by adding them to your expenses.
  2. Income & Expense Tracking: You may easily connect your bank & credit card account to track your income and expenses. The expense monitoring features of QBs online include mileage tracking. 
  3. Automatic Tracking: QuickBooks online is the best accounting app that tracks the mileage automatically whenever you take a drive.
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Pros and Cons of QuickBooks Online Mileage Tracker

Let’s look at the pros and cons of QuickBooks mileage tracker. Because before you use it you should be aware of it with full information. 


  • The app is free for present users and it is built in QBs. 
  • Mileage expenses are easily tracked and accounted for with this complete bookkeeping.
  • Tax deductions can be based on actual expenses and not on standard rates.


  • Need a QBs Online membership, which is pricey if you don’t need the accounting services.
  • Routing is not available.
  • Doesn’t have a tax reduction finder.

Costing and Plans of QuickBooks Mileage Tracker

With any of the following QBs subscriptions, you can track your mileage for free:

  • If you go for Simple Start then it will cost $30/ month for 1 user.
  • If you take Essentials then it will cost $55 for 3 users.
  • Then next is Plus which costs $85/month which is for 5 users.
  • Lastly, you will get an Advanced subscription which costs $200 and is for 25 users.
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How to Set up Automatic QuickBooks Mileage Tracker?

Here are the steps that you should follow to set up an automatic QBs mileage tracker:

Step 1: Verify Driver’s Permission

It might be possible that you haven’t permitted employees to use the tracker. So, you need to check if only the admin is allowed to track. If you want to change the settings then follow the steps:

Only Admin is Allowed to track

  • Log in to QBs as present admin and choose Settings.
  • Then click on Manage Users and select the user that will be admin.
  • Then see if in User Type they are marked as Admin.
  • Click on the Action section from the small arrow and choose to Make primary admin.
  • Once the change has been made, tap on Make primary admin again.

Step 2: Activate “Mileage Tracking & Add a Vehicle”

Next, you have to start mileage tracking by looking at the procedure below:

  • Go to QBs mobile app and choose the menu then select Mileage.
  • Click on Auto-tracking and last press turn on.

Step 3: Track ‘Business Miles’

You can easily keep track of your business trips by opening the app till your trip ends. It will automatically calculate the miles that you have traveled. If you want to count a trip by yourself then just follow the steps:

Track Business Miles

  • Log in to QBs Online and move to Apps.
  • Choose Mileage and click on Add Trip.
  • Then enter the date, start-to-end location, distance, and plan.
  • Lastly, tap on the Vehicle that you have used.
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Steps to Use Automatic QuickBooks Mileage Tracker

Follow the steps below to use the automatic QuickBooks mileage tracker:

  • Tap on the QBs app and choose the menu icon.
  • Then select Mileage and click on the Unreviewed option.
  • Recover your trip and make it a business trip or personal.
  • Now, mention the reason and choose the Vehicle.
  • Lastly, press Save.


We hope that you find the article insightful. As we have mentioned every detail that one should know before using QuickBooks Mileage Tracker. While using it if you get stuck somewhere then ping us as we are here for your support 24×7. It will be our pleasure if we get a chance to serve you once again. 

Frequently Asked Questions (FAQs)

Q1. How come my automatic mileage tracker does not work on QuickBooks self-employed?

Answer – Your automatic mileage tracker is not working on QBs self-employed because you didn’t open the app in the background. As, if you close it then it will not track anything till it gets opened on the screen.

Q2. How long does it take a QuickBooks mileage tracker to log?

Answer – It generally takes 1 hour but you can change it to 3 hours.

Q3. Does QuickBooks track mileage automatically?

Answer – Yes, it will track automatically, you just need to keep the app open in the background.

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