How to Rebuild QuickBooks Files- Easy Methods


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When you use QuickBooks, there are chances that your QuickBooks data files can be corrupted or damaged due to some reasons like if your system is infected with malware. When your files get corrupted, there are chances that you might lose your important data. To resolve the corruption issue in QuickBooks, it provides you with two different features, namely, verifying data and rebuilding data. Both the features are provided to carry out a certain task. You are needed to use the verify data feature if you want to know the issues that are associated with your data file and if you want to resolve the corruption issues, you need to rebuild the file in QuickBooks. In this blog, we have mentioned different ways in which you can rebuild files in QuickBooks and when you should do it. Read the full article to get a clear picture of how to rebuild files in QuickBooks. 

rebuild Quickbooks data file

What are QuickBooks Rebuild Files? 

QuickBooks rebuild files are those files that are fixed by the rebuild data tool. Rebuilt data tool is basically a file fixing tool that you can use to fix minor issues with the company file. In order to use this tool, first you will need to download and install this tool on your PC. Once you have the rebuild data tool on your PC, you can just run it to diagnose and fix simple issues with the company files.

Reasons to Rebuild File in QuickBooks

Here are all the reasons for which you should consider using the rebuild and verify data in QuickBooks. 

  • The very first reason is if you are not able to find any transaction records.
  • The other reason is that you are no more able to access your company files.
  • Other than this, you should rebuild QuickBooks files if you are not able to save the transactions or the records.
  • Next, you need to rebuild data if whenever you try to work on a transaction, your system crashes.
  • In case you are noticing any discrepancies in your bills, you can consider rebuilding data files in QuickBooks.
  • There can be an error in your file if you are receiving an error prompt while operating the QuickBooks application.

Ways to Rebuild QuickBooks Files

We have mentioned two ways in which you can rebuild a QuickBooks file. You can opt for the way with which you are comfortable. To rebuild the data files in QuickBooks you can either use the rebuild data tool or you can do it manually. We have mentioned the steps for both types. You are needed to follow all the steps in the same order as they are mentioned.

Employ the Rebuild Data Tool

The first method is to use the QuickBooks rebuild tool to fix the corruption issues of your file and then rebuild your data files. Know how to download and install the QuickBooks software on your system in simple steps. You are needed to make sure that you follow the stepwise process to ensure that you do not face any error carrying out the process.

  • First, you will have to start QuickBooks and then visit the File option.
  • There you will have to go to the Utility option and then click on the option to rebuild the data.

rebuild data file in Quickbooks

  • After this, you will be able to see a prompt on your system to confirm the action. It might indicate you to create a backup of your file. You are needed to click on Ok.
  • Next, you will have to wait until QuickBooks is rebuilding your data.
  • Once the data is rebuilt, you will be able to see a prompt with the success message and then you are needed to click on Ok.
  • Next, you will again have to go to the File menu and then to the utility option.
  • This time you will be needed to click on the option to verify data.
  • Once done, you will have to check that no data is lost.

Rebuild Data Manually

Other than using the QuickBooks rebuild tool, you can also rebuild the data manually. Follow the steps mentioned:

  • The very first step is to create a backup of your data file.
  • Now, you will have to go to the QuickBooks software and then go to the File option.

Quickbooks rebuild data

  • In the file option, you will have to go to the utility option and then to the verify option.
  • Now, the tool will check if there is an issue with the file.
  • Next, you will have to verify the results. 
  • Lastly, you will have to click on the option to see the online article.


We hope that the mentioned methods helped you with resolving your issues and helped you to know more about QuickBooks rebuild data files. In case, the methods mentioned above didn’t work for you, you can try to reach our customer support for assistance. Our technical experts will guide you with the same.

Frequently Asked Questions (FAQs)

Q1. How long does QuickBooks rebuild take?

It totally depends on the file size and the number of issues with the file. It can take from a few seconds to some minutes to rebuild a QuickBooks file. 

Q2. How often should you rebuild data from QuickBooks?

It depends on how often you use QuickBooks. Although, it is better to rebuild data once or twice a week. 

Q3. What is QuickBooks cleanup?

QuickBooks cleanup is basically a process where the bookkeeper checks and cleans all the data from your last tax filing to the day when you subscribe for the cleaning. Depending on your data, it can take up to 30 days for a cleanup.

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