How to void a check in QuickBooks desktop and online?


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When you pay invoices, clients, or associates with QuickBooks, there is a chance that you make mistakes while void check in QuickBooks, like entering the incorrect amount on a cheque, etc. In these cases, you can utilize QuickBooks to cancel any check before completing the transaction or void a check in QuickBooks.

The void check remains in the QuickBooks registry. However, the amount of the Check is changed to zero. Your Check’s id, payee, and date remain as voided transactional records in the registry. This guide will help you understand how to void a check in QuickBooks Desktop and Online versions.

What does Void Check in QuickBooks Mean?

If you’ve ever printed a check-in QuickBooks and then decided you didn’t want to use it, you may have voided the check. Voiding a check-in QuickBooks is a way to cancel it so that it can’t be used. Void Check in QuickbooksWhen you void a check in QuickBooks, the software makes a note of the void and prevents the check from being used. You can void a check in QuickBooks by going to the “Banking” menu and selecting “Void Check.”

how to void a check in Quickbooks online

It’s important to note that voided checks are different from deleted checks. When you delete a check in QuickBooks, it’s permanently removed from the software and can’t be recovered. Voided checks, on the other hand, can be seen in the software and are typically used for record-keeping purposes.

If you have to void checks in QuickBooks Online, you can quickly determine if the Check is presented again for transactions. Also, it is crucial to detect the issue quickly to secure your account against fraudulent transactions.

Now let’s learn how to void a check in QuickBooks online and on Desktop in detail.

When to Void Check in QuickBooks?

There are a few situations in which you should void a check-in QuickBooks, such as:

  • Incorrect details like date or amount.
  • The check was entered into QuickBooks but not yet printed or posted.
  • Checks are duplicated.
  • You need to cancel a payment made by check.
  • Issuing the Check in the name of the wrong person.  
  • There are insufficient funds in the account to cover the check.
  • Checks are lost or stolen.
  • The check was never used.
  • Incorrect location of work (tax location) for paychecks.

Below, we will discuss the steps in detail on how to void a check in QuickBooks and its basic overview.  Also, before getting into it you must know all the QuickBooks Errors for a better understanding of the kinds of faults occur in the QuickBooks.

How to Void a Check in QuickBooks Desktop?

Go through the next steps to void Check in QuickBooks Desktop and Online:

1. Select the Check Register Option

  • Choose Banking from the left menu.
  • Select the account you want to work with from the Accounts page.
  • Tap on the Register option.

2. Choose the Check You Need to Void

  • Locate the check you wish to void in the register and click on it to select it.
  • Choose the bank account.
  • A dialog window that displays every check you made will be displayed. Choose the Check that needs to be void. 
  • With a double mouse click on the line, you need to choose the check to be voided.

3. Void the Check

  • When you select your Check, the Check will be displayed, as you can see below. The list even includes the outstanding bills. 

how to void a check in Quickbooks

  • There’s the Delete menu at the screen’s top. Use the dropdown arrow menu within the tab Delete & select Void.
  • After you click on Void, you will see the amount to be zero. Also, you’ll see VOID within the memo section: “Check Voided Successfully in QuickBooks Desktop”
  • Tap on Save and Close, and you’ll be presented with a prompt asking if you’d like QuickBooks to track the modifications. Select Yes to continue:
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How to Void a Check in QuickBooks Online?

It’s simple to void checks in QuickBooks Online. In addition, voiding checks ensure that your profit and loss report and the Check Register are up to date. But if you are using QuickBooks Online’s account payable functions properly, your A/P accounts are always correct and accurate.

Void Check in QuickBooks That Are Already Recorded

1. Find the Check you wish to void. The easiest method to do this is by visiting your Check Register. Then navigate to the dashboard. You can choose to (a) select Banking on the left or (b) go to the Bank Account on the right. 

  • Select “Go Register” on the following screen.
  • Find the Check you’d like to void by using filters if required.

2. Tap on the Check line under the Register option, then tap on the Edit button.  

3. Go to More in the lower right corner of the screen, and then choose Void.

4. Select the “Yes ” button in the dialogue box. The message informs you that you used the money to cover a bill. After you tap on “Yes”, the Check will be voided, and the bill will be updated in your A/P reports.

5. Hit “OK” to confirm 

6. Now review the Check Register. Now, the Check is void, and the amount is $0.

Also Read- How to Undo reconciliation in Quickbooks?

How to Write a Void Check | Detailed Steps

QuickBooks is popular accounting software used by small businesses. One feature of QuickBooks is the ability to write void checks. This can be useful if you need to cancel a check for any reason. Here are the detailed steps for how to write a void check in QuickBooks:

1. Open QuickBooks and go to the ‘Banking’ menu.

2. Select ‘Write Checks’.

3. Enter the check number of the check you want to void in the ‘Check Number’ field.

4. In the ‘Payee’ field, enter ‘VOID’.

5. Enter the amount of the check in the ‘Amount’ field. Make sure this amount matches the original check exactly.

6. Leave the ‘Date’ field blank.

7. In the ‘Account’ field, select the account that the check was originally written.

8. Click on ‘Save & Close’.

You have now voided the check in QuickBooks. This check will not be processed when you run your next bank reconciliation. If you need to print a copy of the voided check for your records, you can do so by going to the ‘Reports’ menu and selecting ‘Checks & Payments’. From here, you can print or export a list of all voided checks.  

Voiding a Payroll Check in QuickBooks Desktop

Voiding a payroll check in QuickBooks Desktop is simple and only takes a few steps. First, open up the check register and locate the check you wish to void. Next, select “Edit” from the top menu bar and then choose “Void Check” from the drop-down menu. 

A dialogue box will appear on the screen asking you to confirm that this is the correct check you wish to void. Once you select “OK,” a copy of the voided check will be printed or saved for your records. Finally, close QuickBooks, and you’re all done!

Wrapping Up

In this article, we have walked you through the process of voiding a check-in QuickBooks. This is an important task that can help you keep your finances organized and accurate. We hope you found this information helpful and easy to follow. If you have any questions or need additional assistance, please don’t hesitate to reach out to our support team.

Frequently Asked Questions (FAQs)

Q.1 What is void in QuickBooks?

When you void a transaction in QuickBooks, then you will not be able to delete it from the records of the transaction, but it won’t affect your account balance.

Q.2 What is a void or canceled Cheque?

A void or a canceled check is a check that is of no use further. It means that the payment by the check has been made. Now the check has been used and can’t be used further. 

Q.3 What is the entry for a canceled Cheque?

Entry of the canceled check is made for the recovery of service payment. This is specially made on the debtor side.